Office Coordinator - Entry Level (Southborough, MA)

A dynamic corporate consulting company, specializing in corporate
facilities, procurement, real estate and related technology consulting
to major corporations. Is seeking high energy, articulate Office
Coordinator.

Roles/Responsibilities:

• Day to day office operations for multiple companies including multi-line phone system.


• Manage all front office responsibilities, including administration of
all incoming communications, routing of all customer service requests,
maintenance of company contacts database, and coordination of all
office services vendors (fax, copier, mail, courier, transportation,
etc.).

• Manage company travel program, coordinate all travel arrangements,
identify appropriate providers, assist in the development and
administration of company travel policy, ensure staff has all necessary
tools required, mobile phone, laptop, calling card, credit card etc.

• Assist in managing internal filing system including planning, layout, structure and archiving of client files


• Support President in communications, scheduling, research and
preparation of articles and speeches and other special projects as
assigned.

• Support company participation in marketing exhibitions, conferences, seminars.


• Coordinate all marketing materials including brochures, articles, special promotional items, and presentation materials.


• Maintain company website, including monthly newsletters and mailings


• Website and database maintenance


• General content and design of Company's Internet sites and publications


• Production of marketing collateral

Preparation/Education/Training/Experience:

Bachelor's degree required; Excellent writing and communication skills
are a must; Ability to coordinate high work volume and pressing time
requirements; Interpersonal skills to function effectively in a team
environment; Advanced computer application skills including MS Office,
Excel, Outlook and PowerPoint; Desktop publishing and Photoshop a plus.


Company: Expense Management Solutions, Inc.


Location: 304 Turnpike Road


Southborough, MA 01772

Contact: Ashley Robichaud or Melissa Cannavino


E-Mail: accountspayable@expensemanagement.com